Terms & Conditions

Hourly Tuition & Residential

The Education Hotel

The Education Hotel acts as an introductory agent and is authorised by the tutors on our books to enter into contracts on their behalf. The Education Hotel will do this by taking your enquiry and recommending a suitable tutor. Once The Education Hotel has emailed you the confirmation of the tutor you have agreed to engage, a contract will come into existence between you, the tutor and The Education Hotel.

Payment Of Commission

By engaging a tutor through The Education Hotel, you commit to paying us commission which will be clearly stated in your invoice.

You agree not to directly or indirectly engage, or offer to engage, the tutor to provide tuition to you on any basis other than through The Education Hotel.

We regret to have to advise that if you breach this agreement, you agree that you shall pay The Education Hotel the sum of £500 as liquidated damages and any commission found or estimated to be due. You agree and accept that this sum represents a reasonable estimate of The Education Hotel’s loss arising from your breach of our contract and monitoring for its potential occurrence.

Cancellation Terms – Hourly Placements

For hourly placements, please ensure that you and your tutor are agreed in advance on the arrangements for each lesson.

Please keep info@educationhotel.co.uk CC’ed into all your email correspondence with your tutor.

If you need to cancel or change a lesson please contact the tutor directly and The Education Hotel’s office, The Education Hotel cannot guarantee we can get a message to your tutor immediately. Please email your request to cancel a lesson so there is written proof of your instruction and a time stamp.

Lessons that are cancelled by the client with less than 48 hours’ notice are charged for in full.

If you have booked a block of ten or more hours over a half term or school holiday, we require that you give the tutor at least 7 days’ notice if you wish to cancel 50% or more of the hours, otherwise the full booking will be charged for.

If you reschedule a lesson with less than 48 hours’ notice, this will be treated as a cancellation and, in these circumstances, you agree to pay for the original lesson as well as the rescheduled lesson.

If you reduce the lesson’s duration with less than 48 hours’ notice, you agree to pay for the original number of hours booked.

(If you are a taking a course please see The Education Hotel’s: Course Terms & Conditions)

Cancellation Terms – Residential Placements

For residential placements, please ensure that you and your tutor are agreed in advance on the arrangements for each position.

Positions that are cancelled by the client with less than 14 days’ notice are charged for in full.

Please note where a tutor is booked for a certain number of days, we expect that the contract will be honoured by the client.

Termination Of Regular Tuition Terms

If you receive regular weekly or bi-weekly tuition with The Education Hotel and wish to terminate lessons on a permanent or temporary basis. 14 days notice must be given to the tutor and The Education Hotel in writing via email.

If you terminate tuition with less than 14 days notice, you agree to pay in full for the original number of hours booked.

Email info@educationhotel.co.uk to inform us of tuition termination.

Arriving Late To A Lesson

Tutors are expected to wait no longer than 15mins for a student to arrive. If a student is more than 15mins late the tutors may leave the lesson and the session will be charged in full.

How You Pay

For ease of administration, the tutor’s fee and The Education Hotel’s fee are detailed on the same invoice. All invoices are issued through Tutorcruncher, our online system, unless specified otherwise.

Invoices are sent at the end of each calendar month to cover that month’s tuition based on the hours logged by a tutor on Tutorcruncher.

Unless an invoice is disputed, client’s are charged 5 days after their invoice has been dispatched.

We request that you settle your invoices by debit or credit card through Tutorcruncher. This is a safe platform which will encrypt your card details for data protection purposes.

Please pay your invoice within 5 days. If your invoice is not disputed and your card details are stored on Tutorcruncher you will be automatically charged 5 days after your invoice is sent to you. By entering your card details into Tutorcruncher you are agreeing to these terms and conditions.

If you need to dispute an invoice please email: info@educationhotel.co.uk

Tutors are self-employed and rely on their invoices to be paid on time. We require that all our tutors fill out their reports and log their hours before the end of each calendar month on Tutorcruncher. In the case that a tutor does not logging their hours in a timely manor before the end of the month, the hours not logged will be represented in the client’s next invoice the following month.

(If you are a taking a course please see The Education Hotel’s: Course Terms & Conditions)

Pricing Policy

Pricing will vary depending on a tutor’s specialism, the type of tuition and whether the client is engaging in a bespoke course.

The price that The Education Hotel charges clients includes the tutors fees and The Education Hotel’s commission.

If you have any queries regarding pricing please email: info@educationhotel.co.uk

Late Payment Charges

For an invoice overdue by 22 days or more, we reserve the right to:
• Charge an interest rate of 5% per annum on the outstanding balance.
• Charge an administration fee of £25 for the collection of payment.
• Advise the tutor that he or she stops tuition until the invoice is settled.

In the unlikely event that a bill is not paid, The Education Hotel will pass the matter onto Creditreform. Creditreform may add additional charges to recover monies owed.


If a client has a complaint against the tutor or The Education Hotel, we regard it as a point of contract that we are informed within 24 hours of the occurrence that gave rise to the objection. If this happens between 6 p.m. on Friday and 9 a.m. on Monday, please email info@educationhotel.co.uk as our office phones are not manned over the weekend or bank holidays. The Education Hotel supplies each tutor in good faith and in the belief that he or she will perform to the best of their abilities. However, we do not guarantee the performance of the tutor.

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Oxford Office: +44(0)1865 548459  

London Office: +44(0)2078 460259